Are you an event organiser, planner or host?
Planning a new event but struggling to ensure everything ready and organised?
If so, you may be feeling a little weighed down with work and not sure where to start, and of course you’ll want your event to run as smoothly as possible.
From preparation through to hosting your event and beyond, Participant have put this blog together to guide you through the five key steps to hosting a successful event.
If you want your event to gain interest, it’s vital that you advertise and make people aware of it. Start Tweeting, fill your audience’s Facebook feeds with posts about the event and maybe even post about it on LinkedIn and other relevant event-based platforms. Ultimately, the platforms you choose will depend on the nature of your event, but it is vital to get the word out there to gain a maximum exposure and increase attendance figures.
Organisation is key. For your event to run as smoothly as possible you should set out a clear plan outlining the location and maximum number of attendees through to the dress code, items to bring and how your attendees can contact you if they have any queries. It’s important that your event is remembered for all the right reasons and a well-hosted and thoroughly planned event goes a long way towards ticking all the boxes.
You’ve done all the hard work but don’t forget to remind your attendees about your event a few days before. People lead busy lives and a simple reminder on your event page can go a long way to ensuring nobody forgets about the big day!
The day of your event has arrived, so now it’s time to make final preparations. Make sure you have everything you need in place to welcome your attendees, whether that be check-ins, sporting equipment, notepads and anything else relevant to your event. Also ensure the event remains consistent in line with the information detailed on the original advert.
Once your event has finished, it’s important to gather feedback from attendees to evaluate how the event ran; what areas went well, and where can you improve for next time? Information can be gathered using a number of different means such as evaluation forms, reviews and emails. From there, you should take onboard people’s comments and look to improve your services for the next time you host an event.